Privacy Policy

This Privacy Policy explains how CloserStill Media Limited ("CloserStill," " we," "us," "our") processes your personal data in connection with our services.

 This Privacy Policy applies to you, the person accessing our services or using our website at www.techshowparis.fr (our "Website").

 This Privacy Policy was last updated on August 11, 2026.

 1. Purpose of This Privacy Policy

 This Privacy Policy explains our approach to any personal data that we may collect from you or that we have obtained about you from a third party, as well as the purposes for which we process your personal data. This Privacy Policy also sets out your rights regarding our processing of your personal data.

 When we refer to "personal data," we mean any information relating to an identified or identifiable living individual. Individuals may be identified by reference to a name, an identification number, location data, an online identifier (such as an IP address), or other factors specific to them.

 This Privacy Policy applies only to our use of your personal data, whether obtained directly from you or from a third party. It does not apply to personal data collected by third parties during your communications with those third parties or your use of their products or services (for example, when you follow links to third-party websites over which we have no control, or when you obtain services from those third parties).

2. About Us 

Registered Company Name: CloserStill Media Limited
Trading As: CloserStill Media

Company number: 05816917
ICO Registration: Z1479947

Registered Address: 3rd Floor, The Foundry, 77 Fulham Palace Road, London W6 8JA

CloserStill is the data controller responsible for your personal data.

3. How to Contact Us

If you have any questions about this Privacy Policy or would like to exercise any of your data protection rights, please email us at dataprotection@closerstillmedia.com.

4. How We Collect and Receive Personal Data

 We collect and receive personal data through various methods:

 4.1 Personal data you provide to us:

You may provide us with your personal data directly. This will be the case when:

• you submit personal data through our Website;
• you contact us;
• you enter a prize drawing organized by us;
• personal data is collected from you on-site during our events; and
• Our staff are in direct contact with you or a relevant organization.

4.2 Personal data we collect using cookies and other similar technologies:

When you access and use our Website, we will collect certain technical information about your device, browsing activities, and browsing patterns. This will include:

• personal data collected from services that use an IP address to determine which organization visitors to our website come from;
• information derived from actions taken by an individual in response to direct marketing campaigns (including when an individual opens any emails or clicks any links contained in our email communications);
• information related to the use and navigation of our Website; and
• data used to provide personalized marketing and user experiences while visiting our website.

4.3 Personal data from third-party sources:

We may obtain personal data about you from third-party sources, including:

• partners with whom we collaborate on joint marketing efforts;
• agents whom we have appointed to assist with conducting a prize drawing on our behalf;
• public data sources used to supplement or validate our existing datasets;
• data services and suppliers used to obtain or supplement our existing datasets; and
• data that has been acquired as part of an acquisition or merger.

5. Who We Collect Personal Data About

We collect and process personal data from individuals who:

• Contact us;
• use any of our services (for example, attend an event);
• enter any of our prize drawings;
• use, interact with, access, and browse our Website; or
• submit a complaint through our website.

6. Personal Data We Collect

 We may collect and use various types of personal data about you, which we have categorized as follows: 

• Identity Data
  • includes first name, last name, date of birth, student ID number, photo ID,
• Visual Data
  • includes photographs and video footage from our events;
• Contact Information
  • includes address, email address, and phone number;
• Transaction Data
  • includes details about payments to and from you;
• Marketing Data
  • includes your preferences regarding receiving marketing communications from us and our third parties, your communication preferences, and your response to our marketing activities;
• Professional Data
  • includes details about the organization you work for, your professional experience, and demographic information related to your professional activities and interests;
• Website Data
  • includes information about how you use our Website;
• Special Category Data
  • We may also collect certain special category data. Special category data is data that is considered more sensitive under data protection laws and requires greater protection. Although we generally seek to avoid collecting special category data, there are some circumstances in which you may provide it to us (such as when you submit dietary or accessibility requirements). The provision of this information is entirely voluntary and subject to your express consent.

7. How We Use Your Personal Data and the Legal Basis for Doing So

 We have provided a table below that describes all the ways we plan to use your personal data and the legal bases on which we rely to do so. Please see below for further details about our use of legitimate interests as a legal basis.

Legitimate Interests

When we process your personal data based on a legitimate interest, we will only do so if the processing is proportionate and limited to what is necessary for the purpose for which it was originally collected. We will also ensure that our legitimate interests do not override your legitimate interests as an individual.

 If you have previously attended one of our events, subscribed to one of our services, or if we have assessed your interests based on your profession or industry, then—in the absence of consent—the legal basis on which we have processed your personal data and communicated with you is legitimate interest.  We have a legitimate interest in communicating with you to provide you with information about upcoming events or our other services. In balancing our interests against yours, we take into account the fact that the amount of your personal data we process is minimal, that it is not sensitive data, that the impact on your privacy is minimal, and that you can easily opt out or unsubscribe at any time.

8. If you fail to provide your personal data

 Where we are required by law to collect your personal data, or we need to collect your personal data under the terms of a contract we have with you, and you fail to provide that personal data when we request it, we may not be able to perform the contract we have or are trying to enter into with you. This may apply if you do not provide the personal data we need to give you access to our services or Website. In this case, we may not be able to provide you with our services or access to our Website, in which case we will notify you.

9. How long we will retain your personal data

 We store your personal data in accordance with applicable law and will not retain your personal data for longer than necessary, unless required to do so by other legal or regulatory requirements or to enable us to adequately investigate complaints. If you have any questions about the retention of your personal data, please contact us using the contact information provided in Section 3 of this Privacy Policy.

10. Sharing Personal Data

 10.1 When We Will Share Your Personal Data

We will only share your personal data with others when we are legally permitted to do so. When we share personal data with others, we put contractual arrangements and security measures in place to protect the shared personal data and to comply with our data protection, confidentiality, and security standards and obligations. We may share your personal data where:

• You have agreed to the sharing of this information:
  • during registration for an event;
  • during form submission; or
  • while attending one of our events, particularly when attending theater performances and visiting booths; 

• You have agreed to allow us to share your name and email address with carefully selected third parties (such as our exhibitors, sponsors, and partners) whose products and services may be of interest to you; 
• You have agreed to participate in a prize drawing organized by us, for which we have appointed an agent to assist with running the prize drawing on our behalf;

• Data sharing is required for us to fulfill a contractual obligation we have with you and/or your organization; 

• if we are required to disclose or share your personal data in order to comply with any legal obligation; and/or 

• If we sell or transfer, or consider selling or transferring, all or part of our business, shares, or assets to a third party, we will disclose your personal data to such third party (whether actual or potential) in connection with the foregoing events (including, without limitation, our current or potential investors). In the event that we are acquired by or merged with a third-party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer, disclose, or assign your personal data in connection with the foregoing events.

The list above is not exhaustive, and there may be circumstances in which we need to share personal data with other third parties.

10.2 Who We Will Share Your Personal Data With

The third parties with whom we may need to share your personal data are as follows:

• entities within our group of companies (list available here); 

• exhibitors and sponsors of events you attend; 

• marketing agencies that have booked a stand on behalf of an exhibitor or sponsor of an event you attend; 

• Event partners and suppliers: When we host events, we may share your personal data with third-party service providers who are assisting us with the operation and administration of that event. If we are hosting an event in partnership with other organizations, we may share your personal data with those organizations for use in connection with the event; 

• third parties (such as our exhibitors, sponsors, and partners): those we believe you would benefit from hearing from regarding their third-party products and services (provided you have opted in to allow us to share your name and email address); 

• advertising partners: We may share personal data with third-party advertising partners when you use our Website. This data is used to provide you with personalized online advertising, to measure the effectiveness of such advertising, and for other advertising-related activities; 
• third-party agents appointed by us to assist with conducting a prize drawing on our behalf;

• third-party email marketing and CRM specialists: we may share personal data with specialized vendors who assist us in managing our marketing database and sending out our email marketing communications; 

• Third-party organizations that provide applications/functionality, data processing, or IT services: We may share personal data with third parties who support us in providing the Website and help us provide, operate, and manage our internal IT systems. Such third parties may include, for example, providers of information technology, cloud-based software-as-a-service providers, identity management, website hosting and management, data analysis, data backup, security, and storage services. The servers that power and facilitate this cloud infrastructure are located in secure data centers around the world, and personal data may be stored in any one of them. We may also share your personal data with third-party service providers to assist us with analytics; 

• payment providers and banks: We may share personal data with third parties who assist us in processing payments; 

• auditors, lawyers, accountants, and other professional advisors: We may share personal data with professional services firms that advise and assist us in the lawful and effective management of our organization and in connection with any disputes in which we may become involved; 

• courts, law enforcement, or other government and regulatory agencies and bodies: We may share personal data with courts, law enforcement, or other government and regulatory agencies or other third parties as required by, and in accordance with, applicable law or regulation; and 

• Occasionally, we may receive requests from third parties authorized to obtain disclosure of personal data, such as to verify our compliance with applicable laws and regulations, to investigate an alleged crime, or to establish, exercise, or defend legal rights. We will only comply with requests for personal data where we are permitted to do so in accordance with applicable laws or regulations.

10.3 Subprocessors

In order to provide our services, we may engage third-party service providers (also known as "subprocessors") to process your personal data on our behalf. These subprocessors may include, but are not limited to, companies that provide IT services, marketing services, payment processing, data analysis, event management, and customer support.

We may change or add subprocessors from time to time as part of our business operations. We will ensure that any subprocessor we engage is bound by data protection obligations consistent with our own and will take appropriate measures to protect your personal data.

A current list of our subprocessors, which is subject to change, can be provided upon request by contacting us at dataprotection@closerstillmedia.com. If any subprocessor is located outside the United Kingdom or the European Economic Area, we will ensure that appropriate safeguards are in place to protect your personal data, as required by applicable data protection laws.

11. International Transfers of Personal Data

 When processing your personal data, we may sometimes need to transfer your personal data outside the United Kingdom (“UK”) and/or the European Economic Area (“EEA”) to our group companies and our third-party service providers.

In connection with such transfers, we will take all steps reasonably necessary to ensure that your personal information is handled securely and in accordance with this Privacy Policy and applicable data protection laws. This includes ensuring that:

• there are appropriate safeguards in place, such as binding corporate rules or the standard data protection model contractual clauses between either of us or between us and the recipient; or

• an adequacy decision has been made by the UK or the EEA (as applicable) establishing that the data protection regime in the relevant location or jurisdiction ensures an adequate level of protection for personal data; or 

• one of the exceptions for specific situations applies.

If you have any questions about our international transfers of personal data, please contact us using the contact information provided in Section 3 of this Privacy Policy.

12. Marketing

As noted in Section 7 of this Privacy Policy, we may send you marketing communications about our events and services, as well as details about third-party products and services (such as those from our exhibitors, sponsors, and partners, provided you have opted in to receive such communications). If you would like to unsubscribe from receiving emails from us, you can click the unsubscribe link in our emails or contact us by email atdataprotection@closerstillmedia.com. You can also opt out of receiving text messages and/or WhatsApp messages from us by following the instructions in the message you receive to unsubscribe.

You can unsubscribe from emails from third parties by clicking the unsubscribe link in their emails. 

Email tracking technologies

We may use tracking technologies in our emails, including tracking pixels embedded in our messages. These technologies are used based on your consent.

In this case, we may collect certain information related to your interactions with our emails, including: the date and time our messages are opened, certain technical information regarding the device, operating system, browser, or email client used, and whether you have clicked on a link in the email.

We use this information to:

• measure and improve the performance of our email campaigns;
• personalize the content of our communications;
• adjust the frequency of our emails or the communication channel used; and
• to better understand your interests so that we can send you more relevant content.

You may withdraw your consent at any time by using the preference management feature or the unsubscribe link included in our emails, or by contacting us using the contact information provided in Section 3 of this privacy policy.

In any case, we may nevertheless continue to process certain limited technical information that is strictly necessary:

• for the management of our mailing lists;
• to ensure the successful delivery of the communications you have requested; or
• to ensure the security of our systems and services.

13. Your Data Protection Rights

 You have the following rights regarding the personal data we hold about you.

• The right to submit a subject access request to find out what personal data we hold about you. If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data (along with certain other details). 

• The right to have your personal data corrected if it is inaccurate or incomplete. If we have shared your personal data with others, we will notify them of the correction whenever possible. If you ask us, and provided it is possible and lawful to do so, we will also tell you with whom we have shared your personal data so that you can contact them directly. 

• The right to request the erasure of your personal data in certain circumstances, such as when we no longer need it or when you withdraw your consent (where applicable). If we have shared your personal data with others, we will notify them of the erasure whenever possible. If you ask us, and provided it is possible and lawful for us to do so, we will also tell you with whom we have shared your personal data so that you can contact them directly. 

• The right to object at any time to the processing of your personal data, particularly when the processing is carried out for direct marketing purposes. You may ask us to stop processing your personal data, and we will do so if we are relying on our own or another party’s legitimate interest to process your personal data (unless we can demonstrate compelling legal grounds for the processing) or if we are processing your personal data for direct marketing purposes. 

• The right to restrict the processing of your personal data. You can ask us to “block” or suspend the processing of your personal data in certain circumstances, such as when you dispute the accuracy of that personal data or object to our processing of it for a specific purpose. This does not necessarily mean that we will stop storing your personal data; however, if we do retain it, we will notify you if we lift any restriction we have placed on your personal data to prevent further processing. If we have shared your personal data with others, we will notify them of the restriction whenever possible. If you ask us, and provided it is possible and lawful for us to do so, we will also tell you with whom we have shared your personal data so that you can contact them directly. 

• The right to data portability. You have the right, under certain circumstances, to obtain the personal data you have provided to us (in a structured, commonly used, and machine-readable format) and to reuse it elsewhere or to ask us to transfer it to a third party of your choice. 

• Rights regarding automated decision-making and profiling. You have the right not to be subject to a decision based on automated processing, including profiling, if that decision produces a legal effect or similarly significantly affects you, unless such profiling is necessary for the conclusion or performance of a contract between you and us. 

• The right to withdraw your consent to the processing of your personal data. If we rely on your consent (or explicit consent) as our legal basis for processing your personal data, you have the right to withdraw that consent at any time. You can exercise your right to withdraw consent by contacting us using the contact information provided in Section 3 above or by using any other opt-out mechanism we may provide, such as an unsubscribe link in an email.

You may exercise the rights listed above by contacting us using the contact information provided in Section 3 of this Privacy Policy. Depending on your request, we may require confirmation of your identity.

If you have any questions or complaints regarding how we use your personal data, please contact us using the contact information provided in Section 3 of this Privacy Policy. If you wish to pursue any complaints or questions further, you have the right to contact a national supervisory authority in your country of residence or in the country where the alleged infringement occurred. The data protection supervisory authority in the UK is the Information Commissioner’s Office, and contact details can be found athttps://ico.org.uk/.

 14. Security of Your Personal Data

 We take precautions to protect your personal data against loss, theft, and misuse, as well as unauthorized access, disclosure, alteration, and destruction, by implementing appropriate technical and organizational measures.

All of our employees and data processors (i.e., those who process your personal data on our behalf) who have access to and are involved in the processing of personal data are required to maintain the confidentiality of that personal data. Our employees are also trained to ensure high levels of security.

We take steps to regularly verify the personal data we hold to ensure that the information is accurate and, where necessary, up to date. Information that is no longer required for any valid business purpose, and that we are not required to retain under any applicable law, will be routinely destroyed using secure methods.

15. Third-Party Links and Services

 Our website may, from time to time, contain links to and from third-party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their related policies. Please review these policies before you submit any personal data through these websites. This Privacy Policy does not apply to the processing of your personal data by a third-party provider.

16. Our Use of Cookies and Similar Technologies

 Our website may use certain cookies, web beacons, pixel tags, log files, and other technologies. Please see ourCookie Policy to learn more about the cookies and other similar technologies we use, the purposes for which we use them, and how to manage, block, or delete them.

17. Changes to This Privacy Policy

We will update this Privacy Policy from time to time to reflect any changes or proposed changes to our use of your personal data. We may also make changes to comply with changes in applicable law or regulatory requirements.

We will notify you by email of any significant changes to this Privacy Policy. However, we encourage you to review this Privacy Policy periodically to stay informed about how we use your personal data.